Should you wish to view a copy of either of these documents, please click on the appropriate link below to view them as PDF’s.
Personal information is any information that can be used to identify you. So, for example, if you donate money, request services or products, or become involved in our campaigns, we may collect and process the personal information that you’ve provided. This personal information may include your name, email address, postal address, telephone or mobile number and date of birth. It may also include financial details, UK Tax Payer information (for Gift Aid), credit/debit card information and records of responses to campaigns, as well as how you came to find us or about our services or events.
To ensure we always have the most up to date information about how to contact you, we may also from time to time update your records to reflect any changes to your personal information. This information may come directly from you or it may come from a third party that we consider is legitimate and trustworthy and in circumstances where it is appropriate and where you will have had a clear expectation that your details would be passed on for this purpose.
There are various ways in which we may use your personal information, all to help us provide the most relevant and personalised service to you:
Personal information will not be retained by Barnsley Youth Choir for longer than necessary in relation to the purposes for which it was originally collected, or for which it was further processed, subject to certain legal obligations mentioned below:
We will not sell or rent your personal information to other organisations for use by them in any way, including in their own direct marketing activities. However, where you have given permission to contact you, we may pass on your information to our internal departments and external service providers.
We want to ensure that we provide you with information that is relevant to you. In order to do this, we may need to analyse your information for supporter analysis and data quality purposes. This analysis includes modelling (e.g. how likely you are to respond to an invitation) and segmenting (looking at people who are similar to you) so that you receive targeted and relevant communication. This ensures that we do not hold multiple information on the same person on our database.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping the password confidential. You agree not to share that password with anyone else not associated with Barnsley Youth Choir.
Our website may include links to other websites, not owned or managed by Barnsley Youth Choir. Whilst we endeavour to link to only reputable websites we cannot be held responsible for the privacy data collected by sites not managed by Barnsley Youth Choir, not can we accept responsibility or liability for those policies.
It’s only through your support that Barnsley Youth Choir can operate. That’s why we love to keep you updated with news about our work, how your support can make a difference and the variety of exciting ways in which you can support us in the future. We are legally required to hold some personal information to fulfil statutory obligations, for example the collection of Gift Aid or to support certain financial transactions. We will also hold information about your details so that we can respect your preference for receiving information from us.
However, we will not contact you if you ask us not to. The law allows you to withdraw your consent to any particular usage of your data at any time without needing to specify a reason. You can withdraw your consent by emailing our Data Team at firstname.lastname@example.org
Upon verification of your identity, you are entitled to request at any time full details regarding the personal information we hold on our database, and how we may have used this for the following purposes:
Upon verification you are also entitled to request that Barnsley Youth Choir remove your information at any time in accordance with all applicable data protection laws and regulations. Please contact the BYC Data Team on BYCData@gmail.com. No administration fee is applicable and you do not have to disclose the reason for your request.
You can also make the above request by writing to:
Data Protection Officer
Barnsley Youth Choir
11 Bradshaw Close